A: Ace Hotel, New Orleans
600 Carondelet Street, New Orleans, LA 70130Just blocks from bustling Bourbon Street, a 1928 Art Deco building has been reborn as the Ace Hotel, which recently opened last spring. The hotel sits at the corner of Carondelet and Lafayette streets, a few blocks in either direction from the Superdome and the Mississippi River. It’s also a 15-minute bus ride, or less than a mile’s walk, to Preservation Hall in the French Quarter. (Translation: you are close to all the FUN!)
A: Wednesday, March 8th – Friday, March 10th
Regular run of program concludes at 4pm on Friday, with optional evening activities to follow. You may either go home after 4pm on Friday or on Saturday morning.
A: Yes – for a couple of important reasons:
- We want to make sure you arrived safe and sound.
- You’ll need to fetch your badge. This is your ticket for meals and entry into our social events planned for the week. Don’t leave home (er your hotel) without it.
A: Come say hello and grab your badge at the Ace Suite, room number #902
HOTEL, MOTEL, HOLIDAY INN
A: InVision has negotiated a group rate for our stay at the Ace from Wednesday, March 8th - Saturday, March 11th (unless otherwise noted by your manager). To secure these killer rates, we are submitting a master rooming list to the hotel by Monday, 2/13. If you need to extend pre/post event, we can help you make those arrangement at the Ace, but you will need to personally cover those expenses. Please do not book your rooms directly with the hotel. If you have questions about your stay, please instead contact firstname.lastname@example.org or email@example.com
A: The room rate is for Saturday night is a steal of a deal at $289/night plus applicable taxes. Rack rate at the Ace for Saturday night stay is currently sitting at $489++.
A: Sure thing. If you would like to change the dates of your stay at the Ace Hotel, please contact firstname.lastname@example.org or email@example.com and we'll button things up for you. Friendly reminder that you are responsible for the room fees for extensions not otherwise approved by your manager.
A: Check-in time at the Ace is 3pm. If you arrive before that time, you can check to see if they might have a room available earlier for you. If not, you can store your bags with the bellman and either work/hang-out in the hotel lobby or one of the restaurant outlets. Checkout time is 12pm - with late checkout at 2pm (when available).
At check-in you will be asked to provide a credit card for incidentals. If you choose to use a debit card for incidentals, a hold for a small amount will be taken at check-in and released at check-out. If this will be a problem, please reach out to Dana Pake @ firstname.lastname@example.org to discuss an alternate solution before arrival.
A: Hotel confirmations and final roommate assignments should hit your inboxes no later than Wednesday, February 22d.
A: You can still opt to upgrade to a single room at $338 for the 3 nights (at your expense). We would need your final decision no later than Tuesday February 14th or the assignment you received will remain unchanged.
PLANES, TRAINS + AUTOMOBILES
A: Airfare needs to be booked no later than Thursday, 2/9. If you are traveling from the SFO or NYC area, Aby Marco is your lady to help you finalize those details. Folks traveling from all other parts of the country (and the globe for that matter!) will book tickets on your own and submit for reimbursement. Please book your travel to arrive no later than 6pm to the hotel on March 8th and depart after 5pm on Friday, March 10th.
MONEY, MONEY, MONEY. MONNNNNNNNNNNNEEEEEEEYYYYY.
A: Good news! InVision has you covered! Everything from your hotel to airfare, ground transportation to meals and snacks and even coffee – it’s all taken care of for you. You really shouldn’t have to pull your wallet out for anything. But we know some things may come up. You have an additional per diem of $25/day to cover incidentals. (Don’t be tempted by those mini bar munchies - one bag of chips will just about eat up your allowance for the day.) Anything above and beyond that $25/day spend will be your responsibility. Have something extenuating come up? Please ask your manager for an exception and notify Dana and Sadie of this extra spend.
Make sure to note IRL17 on each expense for your report.
A: Typically, if expenses are submitted by the 5th of the month, managers have until the 8th to approve, and your dough is included in your 15th paycheck. Due to the anticipated high volume of expenses, reimbursements may be a little delayed.
Make sure to note IRL17 on each expense for your report.
NEWS YOU CAN USE
THIS AND THAT
Wear your badge at all times to all events and meetings. If it's around your neck, you won't lose it!
Meetings: Why, your InVision tshirts and socks of course! But really, wear what makes you comfortable and ready to learn and connect with your teammates. Meeting room temperatures are cool, but March in New Orleans can be on the warmer side. Think layers so you can be comfortable no matter the conditions.
A: Yes, the interwebs is at your fingertips – free of charge – both in the meeting spaces and in your sleeping rooms at the Ace NOLA.
CODE OF WHA?
A: I'm glad you asked! It's simple: Be respectful. Be inclusive. Be professional. Have as much fun as you possibly can without moving away from the purpose of the trip.
That's it. We know you're all adults and don't need a laundry list of what to do or not to do. We're just gently reminding you that for the period of time that you're in NOLA you're still on a work trip. Work rules still apply to conversations, behaviors and choices.
Please don't be the next unfortunate story we have to use as a word of warning for the next InVision trip. But that doesn’t mean you still can’t have fun!